Would you like to track staff and visitors in the office during the week? Or do you want to provide a quick way for people to easily check in and out of weekend services using their smartphone?
This article explains setting up a group to enable a self-serve contactless check-in experience.
Make your group shareable
First, you will need to change your group visibility so it’s not hidden; this will enable the share button at the top right. “Accessible via a share URL” is the minimum visibility level you can select to share the group.
Enable meeting check-out
If you haven’t already, create a meeting for the group. To allow people to check out when they leave, ensure you enable “Record check-in & check-out times.”
Note: If this is a daily staff and volunteer check-in meeting, change the repeat option to “In a day”. For weekend services, you probably want to change repeats to “In a week.”
Print the group QR code
The last step of the setup is printing the group QR code. To do so, return to the group and click the share button at the top right of the group page. The share option on a mobile device may be under the ... menu.
Click “Download QR code image” and then print the image. You may also want to laminate the QR code before placing it so people can scan it and check-in.
Checking-in
You’re now ready for people to check-in. To test this, open the camera on your smartphone and point it at the QR code. A message will appear on the screen, and when tapped, it will open the group check-in.
Note: If the group has multiple meetings today, UCare will prompt the person checking in to select which meeting they are checking in to.
The person checking in can enter a phone number or email address. If you are using a check-in station, the person can also scan an RFID key tag. If the detail entered matches an existing profile, that person and other members of their household are listed. Tap “Join,” and the selected people will be checked in.
Checking-in new people
If the contact detail entered doesn’t match any existing profiles, the person can register. After completing the registration form, all the registered people will be checked in.
Customise the registration form
The registration form can be customised if desired. You can either edit the “Published Meeting: Register” form or go to Settings > Forms and select a registration form of your creation.
Checking-out
If you enabled the “Record check in & check out times” for the check-in meeting, people can scan the QR code again to open the check-out page on their phone. This time, the search field will be pre-populated with contact detail that they used for check-in.
To check out, tap “Search” and then “Leave”.